All features
Expenses

Every project cost, approved and counted

Record what a project costs, approve it, and pay the team for the hours they logged. Approved expenses count against profit on the project’s Status tab and in Reports.

✓Approval flow✓Pay for logged hours✓Excel and CSV import
Create your free workspace Try it in the sample workspace Watch the video · 4:36

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Video tutorial

Expenses in 5 minutes

Every step on the real app. Jump to any chapter.

Chapters
Expenses

Every cost, every project

Record costs per project, filter them any way, and see the total.

The expenses list
  1. 1Approval tabsAll, approved, or waiting for approval.
  2. 2FiltersAmount range, project, dates, status, tags and your own fields.
  3. 3Per projectEvery expense belongs to a project.
  4. 4Running totalAdds up what the filters show.
Approvals

Approve in one click

Expenses from team members wait here until an approver accepts them.

Expenses waiting for approval
  1. 1Waiting for youThe count of expenses to review.
  2. 2Submitted by the teamMembers with Manage send expenses for approval.
  3. 3What it adds up toThe total waiting for approval.

Good to know

Clear approvals

The workspace owner, members with Full Access and the project’s manager approve. Quick Approve takes one click.

Edits go back for review

An edit by a Manage member sends the expense back to Pending. Approvers see each field’s original and requested value.

Pay for logged hours

Build the amount from hours logged on a task, or by one member across tasks. Each row is priced at its billable rate.

Never pay twice

Each row remembers how much of it earlier expenses already claimed and only offers the rest.

Payment status on tasks

The Tasks page shows each task as Unpaid, Awaiting approval, Partly paid or Paid, worked out from your expenses.

Import and export

Import up to 500 rows from Excel or CSV with a checked preview. Export the current filter or everything.

Read the full Expenses guide in the Help Center

Works hand in hand with

Sales
Record what a project brings in: invoices, paid retainers, one-off charges. Approved sales and contracts are the income, and approved expenses are taken away to give profit.
See how it works →
Time Tracker
Start a timer on a task, then review and correct your own entries. Finished time counts towards the task’s Duration, the Dashboard, Reports and labor payments.
See how it works →
Reports
Turn hours, tasks, submissions, expenses, sales and contracts into reports you can filter, group, save, share and export, in four sections: Overview, Time, Tasks, and Expenses & Sales.
See how it works →

The pictures on this page are screenshots of Projments with a sample company's data.

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